About the Role

Our client is seeking a detail-oriented and proactive Procurement Administrator to join their Cape Town-based team on a fixed-term contract. In this role, you will play a key part in supporting the procurement function through efficient administration, contract coordination, and vendor communication. The ideal candidate thrives in a dynamic environment, demonstrates strong organizational skills, and brings a solutions-driven mindset to ensure smooth operational flow within the department.

Key Responsibilities

• Provide comprehensive administrative support in the preparation, review, and management of contracts and sourcing documentation.

• Assist in the sourcing process by maintaining accurate records and facilitating communication between vendors and internal stakeholders.

• Prepare, track, and maintain documentation related to contract negotiations, renewals, and amendments.

• Manage and update databases and spreadsheets with current contract and sourcing details.

• Monitor compliance with contract terms, deliverables, and deadlines.

• Collaborate with internal teams to gather and validate information for contracts and sourcing activities.

• Coordinate and schedule meetings, including internal reviews and external vendor engagements.

• Support the preparation of reports, dashboards, and presentations for management review.

• Ensure all procurement and contract documentation is properly filed and stored, both physically and electronically.

• Handle sensitive and confidential information with the highest level of professionalism and discretion.

• Perform other administrative duties as assigned by the Contract & Sourcing Manager.

Qualifications & Experience

• Matric / Grade 12 (essential).

• Tertiary qualification or certification in Business Administration, Supply Chain, or Procurement (advantageous).

• Proven experience in an administrative or support role within a procurement, contract, or sourcing environment.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong attention to detail and data accuracy.

• Excellent time-management and multitasking skills in a deadline-driven environment.

• Strong written and verbal communication skills.

• Experience using contract management systems or sourcing tools (advantageous).

Personal Attributes

• Highly organized and detail-oriented with a proactive approach.

• Strong interpersonal skills with a collaborative, team-focused mindset.

• Positive, adaptable, and able to navigate shifting priorities.

• Professional demeanor with the ability to maintain confidentiality.

• Problem-solving attitude with a drive for continuous improvement.

Why Join

This contract opportunity offers exposure to a high-performing procurement environment where you can strengthen your administrative and coordination capabilities while contributing to the efficiency and success of the sourcing function.